User Tasks
The Tasks is one of the essential tools for managing the localization process in Crowdin. As a contributor (translator or proofreader), you can view and manage your assigned tasks, track progress, access content assigned within the task, and communicate with project managers or other contributors.
To stay informed about new task notifications and the latest task updates, enable the Task event type in your account’s Notifications settings.
You’ll receive notifications about any updates or changes to your tasks. These might include:
- A task being assigned to you.
- A task deleted.
- Changes to task details like due dates, content, or status.
- Mentions and comments related to the task.
There are four channels through which you can receive notifications. You can enable the ones that work best for you and disable unnecessary ones.
Read more about Notifications.
You can view, filter, and manage tasks assigned to you, allowing for efficient tracking and completion of your work in Crowdin.
Searching, Filtering, and Sorting Assigned Tasks
Section titled “Searching, Filtering, and Sorting Assigned Tasks”To view and filter all tasks assigned to you, open your profile and select My Tasks on the left sidebar.
On the My Tasks page, tasks are displayed in a table with the following columns:
- Type – indicates whether the task is for translation () or proofreading ().
- ID – the unique identifier for the task.
- Title – the title of the task. Click a task title to open the task details.
- Status – the current status of the task.
- Project – the project in which the task is created. Click a project name to open the project.
- Language – the source-to-target language pair for the task.
- Progress (words) – the number of words left to be translated or proofread.
- Created at – when the task was created.
- Started at – when the task was moved to In Progress, Done, or Closed.
- Resolved at – when the task was moved to Done or Closed. If a task is moved to Done and then later to Closed, this date stays unchanged.
- Due date – the deadline for task completion, if specified by the project manager.
Tasks are sorted by ID in descending order by default (newer tasks first). Click the ID column header to switch to ascending order (older tasks first); click it again to switch back.
To filter tasks, click Filters and use the available options:
- State: Active (default), All, Archived.
- Projects: All projects or a selected project (you can use search to find a specific project).
- Type: All types, Translate by own translators, Proofread by own proofreaders, Translate by vendor, Proofread by vendor.
- Status: All statuses, To Do, In Progress, Done, Closed, Pending.
- Source language: All languages or a selected source language.
- Language: All languages or a selected target language.
- Due date: All, Overdue now, Custom Range.
- Created at: All, Today, Yesterday, Last 7 days, Last 30 days, This month, Last month, Custom Range.
- Started at: All, Today, Yesterday, Last 7 days, Last 30 days, This month, Last month, Custom Range.
- Resolved at: All, Today, Yesterday, Last 7 days, Last 30 days, This month, Last month, Custom Range.
To search for a particular task, enter its ID or title keywords in the Search tasks field.
To reset all selected filters to default values, click Clear filter.
To manage a specific task from the list, click on the needed task to open the context menu. Available actions include Open, Open Editor, Change status (with To Do, In Progress, Done, Closed), Archive, and Delete.
The upper-right toolbar helps you manage selected tasks. You can change task status (To Do, In Progress, Done, Closed), archive tasks, delete tasks, and configure visible columns. The Change status, Archive, and Delete controls are disabled until at least one task is selected.
Before starting your work on a task, you can review task details to understand its scope.
To view task details, follow these steps:
- Open your profile home page and select My Tasks on the left sidebar.
- Open task details by double-clicking a task in the table, clicking its title, or opening the context menu and selecting Open.
The task opens directly within the project it’s associated with. Alternatively, you can access your assigned tasks by navigating to the specific project’s Tasks tab and selecting yourself using the Assignee filter parameter.
In addition to the details available when viewing all of your assigned tasks, you will also see these details:
- Created by – the user who created the task.
- Created – when the task was created.
- Modified – when the task was last modified.
- Started – when work on the task began.
- Resolved – when the task was completed.
- Strings modified – the modification period for strings included in the task.
- Members – a list of assignees with the time spent, words assigned, and words left for each member.
- Files – files associated with the task.
If you prefer to work offline, click in the upper-right corner and select Export in XLIFF. When you are finished translating, use Upload XLIFF translations to upload your translations.
Once you’re ready to start working on a task:
- Click on the task to open it.
- Review the strings or files assigned to you.
- Click Translate or Proofread to start translating or proofreading as needed.
As you work on the task, change its status from To Do to In Progress. Once your work is complete, update the status to Done.
If you encounter issues or need assistance with your assigned task, leave a comment in the task for project managers or other contributors to see and respond.
As a contributor, you can log the time you spend on a task directly in the task comments. This logged time is used for generating the Time Spent report, which helps project managers calculate the cost of work based on hourly rates. You can also generate your own Time Spent report to track your contributions for tasks you’ve been assigned.
To log your time, follow these steps:
- Open the task you are working on and go to the Comments section.
- In the Log time (optional) field, enter the time you spent using a format like
1h 15m 15s. - (Optional) Add a text comment to your log entry.
- Click Send.
If a large task needs to be divided among multiple contributors, your project manager may split the content. You’ll receive only a portion of the task to work on. Focus on completing your assigned section and mark it as done when finished.
In some cases, tasks may be part of a sequence where one needs to be completed before the next can begin. For example:
- You may complete a translation task, after which a proofreading task becomes available.
- If you’re assigned a proofreading task linked to a translation task, it will remain pending until the translation is finished.
Sequential tasks help streamline the process, ensuring that each step is completed in the correct order.
Read more about Sequential Tasks.
How do I know when a task is due?
The task due date (if specified by the project manager) is displayed on the task in your Tasks tab and its details section. You can also filter tasks by the due date in your Tasks tab to prioritize your work.
What should I do if I finish a task early?
Mark the task as Done in your task list. If the task is part of a sequence, this will trigger the next task (e.g., proofreading) to begin.